GENERAL JOB SUMMARY

Employees in this job complete or oversee in a variety of professional assignments involving the design, maintenance, and implementation of accounting systems; the systematic classification and assessment of accounting data; and the preparation of related managerial and financial reports. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee the work of Accountant I and Accounting Assistant staff
• Own the A/R process from Order to Cash
• Own the A/P process from Approved Contract to Pay
• Manage daily billing/invoicing
• Prepare and make deposits at bank
• Record deposits into accounting system
• Complete month-end closing
• Reconcile various general ledger accounts
• Work with auditor compliance for financial reporting requirements.
• Recommend changes in accounting systems and procedures.
• Prepare financial statements
• Assist with training staff
• Assist with preparation for the audit process
• Assist with implementing and maintaining internal financial controls and procedures
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Maintains accounting ledgers by verifying and posting account transactions
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Perform special accounting assignments and other related duties as assigned by Controller or CFO

 QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Bachelor’s degree in accounting or related field
• 3 to 5 years accounting related experience, including working in a lead and/or trainer capacity
• Thorough understanding of sub-ledger to general ledger relationship
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
• Ability to communicate well with all levels of the organization
• Ability to read, analyze, and interpret governmental regulations.
• Knowledge of HUD federal funding rules and regulations
• Reliable, dependable, courteous
• Must be able to keep all accounting information confidential
• Solid understanding of generally accepted accounting principles (GAAP) particularly in the governmental sector.
• Strong reconciliation and problem-solving skills, research and resolution skills, data analysis and multi-tasking skills; detail-oriented
• Thorough knowledge of applicable accounts payable & receivable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Must be well-organized and a self-starter
• Good understanding of non-profit audit requirements and preparation.
• QuickBooks and Financial Force experience highly desirable
• Proficiency in Microsoft Excel and Word
• Must be a team player, willing to assist and/or train co-workers
• Excellent verbal and written communication skills
• Ability to multi-task and prioritize essential while working as part of the team or independently
• Must have strong work ethic

GENERAL JOB SUMMARY

The Building Inspector will perform skilled/specialized inspection of residential structures for compliance with codes and regulations as defined by the Detroit Land Bank Authority (DLBA).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Before sale, inspect residential properties for compliance with applicable City of Detroit codes and ordinances. 
• Post-sale, inspect residential properties to ensure structures meet DLBA’s Purchase Agreement requirements
• Point out violations, and input correction notices and case-related comments into an automated data base (Salesforce); file and/or scan documents following field inspections
• Respond to inquiries from the public and contractors regarding codes and other issues with projects
• Advise property owners of required City of Detroit permits and inspections and the process for their approval
• Conduct site visits and green-light property for the release of DLBA’s interest or re-conveyance
• Examine building for fire safety
• Report violations of building codes and/or DLBA’s Purchase Agreement
• Inspect foundations, roofs and siding, garages, plumbing, electrical systems, heating and AC systems
• Evaluate existing buildings, on a complaint basis, for hazardous conditions and initiate abatement procedures

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• High School diploma or GED
• At least five (5) years of experience in inspection or the construction trades, or any equivalent combination of education and experience
• Working knowledge of the City residential building, mechanical, plumbing, and electrical Codes
• Working knowledge of City policies, procedures, codes, and ordinances, health and safety code, construction scheduling, practices, and methods, architectural design and construction methods
• Working knowledge of current construction methods, materials, tools and equipment
• Ability to practice appropriate safety precautions and procedures
• Ability to read and interpret construction plans and specifications
• Ability to detect hazards and violations and recommend corrective measures during field inspection work                                     
• Ability to enforce regulations with firmness, consistency, tact and courtesy in field inspection work
• Ability to communicate effectively verbally and in writing; to remain calm, objective, and impartial under stressful conditions; and to manage situations requiring diplomacy, fairness, firmness, and sound judgment.
• Ability to establish and maintain effective working relationships with employees, other departments, contractors, and the general public
• Excellent organizational skills with the ability to prioritize work and exercise independent judgment, wisdom, common sense, and initiative
• Ability to thoroughly carry out verbal and written instructions; use initiative, discretion, and good judgment within established procedures, guidelines, and rules
• Ability to define problems; establish facts and draw valid conclusions
• Proficient use of a personal computer and various software applications (including Microsoft Office Suite—Word, Excel, PowerPoint, Outlook)
• Comfortable working in all of Detroit’s neighborhoods
• Strong commitment to the mission of the Detroit Land Bank Authority

Special Requirements:

• Must have reliable transportation for driving within the City of Detroit on all workdays
• Must have a valid Michigan Driver License

Optional Skills:

• Ability to speak Spanish and/or Arabic
• State of Michigan Builder’s License
• State of Michigan Certification as a Commercial or Residential Building Inspector
• Certification as a State of Michigan Lead Abatement Supervisor, Lead Inspector and/or Lead Risk Assessor
• Accreditation as a State of Michigan Asbestos Inspector and/or Supervisor
• LEED certification and/or familiarity with Green-Star, Home Performance with Energy-Star and/or other similar residential green building standards

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed mostly in field settings. Considerable outdoor work is required in the inspection of residential structures.
• Hand-eye coordination is necessary to operate testing instruments, tools, computers and various pieces of office equipment.
• While performing the duties of this job, the employee is regularly required to stand; sit; walk; talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.                                                                                                                                                                            

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee regularly works in outside weather conditions.
• The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or airborne particles.
• The noise level in the work environment is usually quiet in the office, and moderate to loud in the field.

GENERAL JOB SUMMARY

The Office Support Clerk performs a variety of clerical tasks in support of business operations within a department, and performs related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Check and/or compare documents, forms, applications, or other materials for accuracy, completeness, grammar, and format
• Prepare and process bills, invoices, receipts, statements, purchase orders, and other documents
• Explain work instructions to others, adapting guidelines to the assignment as necessary
• Provide assistance and training to others in the department
• Establish and revise work methods, forms, formats, and standards to improve operating efficiency
• Coordinate the work of the department by determining priorities, scheduling, assigning, and explaining work, and overseeing the completion of the work.
• Regularly handle the most complex and difficult assignments in the work area
• Resolve problems and answers questions for the other workers
• Respond to complaints and other communications requiring the explanation of procedures, policies, rules, state laws, etc., applicable to the circumstances
• Maintain records, determine needs, obtain authorization and complete forms to replenish materials and supplies
• Performs basic clerical tasks, such as systematically arranging letters, files, and other indexed documents according to an established system
• Respond to requests for information; gathers appropriate forms and documents, researches for and copies documents
• Schedule meetings
• Copy and file paperwork
• Ensure files are complete
• Prepare and send outgoing mailings and packages
• Type documents and correspondence
• Photocopy, scan and fax documents
• Operate office equipment and complete general office work
• Sort and distribute mail
• May complete data entry tasks
• Help organize office activities
• Support the reception desk, when necessary
• Perform additional duties as directed by department leader

• Verify water line cut status for all properties listed for sale, and request final water readings/log/manage request schedule/upload/forward bill to title company
• For properties in special programs (R&R) track utility bills incoming, submit for payment, (Compliance) oversee the verification of utility service on requested properties, (Occupied) verify status of utility service/retrieve current status to assist program in their verification process.
• Manage service requests from staff regarding running water, down lines, tree trims and reporting emergencies between DLBA and DTE / DWSD(utility companies)
• Manage working relationship with DWSD and DTE for DLBA service requests

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• High school diploma or GED equivalent
• At least two (2) years of administrative support experience
• Ability to select and compile data for correspondence and reports
• Ability to maintain supplies for work area
• Ability to explain instructions and guidelines and train others effectively
• Ability to organize and coordinate the work of the department
• Ability to determine work priorities and assign and review work for quality
• Ability to establish and revise operational standards
• Ability to assist others in solving work problems
• Knowledge of standard office principles and procedures
• Knowledge of principles of telephone etiquette
• Skill in using general office equipment such as telephones, fax, copiers, and computers
• Good listening skills
• Effective communication skills, both verbal and in written
• Highly organized and follow instructions well with attention to detail
• Must be a mission-driven individual with high personal integrity and a strong sense of public service to the residents of the City of Detroit
• Basic proficiency in word processing, spreadsheet and database programs
• Ability to work well alone or as a member of a team in a fast paced and demanding environment
• Detroit residency, preferred

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit, walk, stand; use hands to finger, reach with hands and arms; and talk or hear.  The employee is occasionally required to stoop.

GENERAL JOB SUMMARY

Employees in this job perform a variety of administrative support assignments for departmental programs where the processing of documents and recording, retrieving, and distribution of data or information is an essential and/or substantial part of the work.

There are three levels in this job.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Search public records to verify property ownership and outstanding property taxes
• Communicate with the Water Department to address and clear water liens on DLBA properties
• Review title commitments for chain of title defects and curative title requirements
• Submit release requests and follow-up on status of release requests with the Internal Revenue Service and Building Safety Engineering and Environmental Department (BSEED)
• Correspond with various title companies and external vendors to obtain necessary documentation to assist with title clearance issues and gather updates relating to title status changes
• Collect and disseminate Freedom of Information Act (FOIA) requests, Nuisance Abatement Affidavits and Quiet Title Proof of Service Affidavits to title vendors
• Communicate updates with internal and external individuals/teams in order to correct outstanding title conditions
• Review of various types of conveyance instruments in order to track chain of title (Deed & Land Contracts)
• Travel to and from Wayne County Register of Deeds & Wayne County Treasurer offices in order to gather documentation for title analysis
• Manage title statuses for multiple sales programs
• Communicate (both verbal and written) regularly with leadership regarding the status of projects
• Perform other related duties as assigned by Title & Closing Examiner II and Director

• Monitor and vet incoming request for new title orders and updates-
• Retrieve FOIA packets & any other documents needed from the county/ scan & rename packets/ attach to Sales Force
• Manage title orders outgoing & incoming; assemble batches and documents/upload to shared file for title company retrieval-
• Review invoices submitted by title company for accuracy in billing (no duplicate charges)
• Review each parcel for tax delinquency
• Collect and submit documents needed to clear BSEED Lis Pendens, collect the release of Lis Pendens from BSEED and have the release recorded and submit to title company
• For properties in special programs (R&R) track utility bills incoming, submit for payment, (Compliance) oversee the verification of utility service on requested properties, (Occupied) verify status of utility service/retrieve current status to assist program in their verification process.
• Manage/Collect and request for removal of delinquent taxes at the City level (each parcel requires verification of tax status/Deed to DLBA attached and logged into Smart sheets

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• High School Diploma or GED equivalent
• At least two (2) years’ experience in or with a title insurance company, mortgage company, real estate, real estate law firm or other real estate services company
• One year of customer service experience
• Proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Basic math skills
• Ability to type and operate standard office equipment
• Knowledge of customer service practices and principles
• Meticulous and thorough with a strong attention to detail
• Good time management skills and ability to multi-task
• Good telephone and listening skills
• Good oral and written communication skills
• Good problem-solving skills
• Good data entry and proofreading skills
• Must be highly flexible and have the skill to work in a fast-paced, dynamic environment where priorities, demands and timelines can shift
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Must pass a background check

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit, walk, stand; use hands to finger, reach with hands and arms; and talk or hear.  The employee is occasionally required to stoop.

WORK ENVIRONMENT: This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

GENERAL JOB SUMMARY

The Property Assessment Specialist is responsible for the reviewing and analyzing property condition data for structures owned by the Detroit Land Bank Authority (DLBA), triaging inspection results received from the DLBA’s vendors and assessing properties for DLBA sale or demolition programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review high volumes of property inspection data received on an ongoing basis from the DLBA’s property management vendors.
• Triage inspection results and identify issues in need of immediate attention, working closely with the Inventory Manager and Inventory Program Coordinator for their resolution.
• Monitor inspection results to ensure services are performed by the DLBA’s vendors as requested.
• Coordinate the input of large quantities of property inspection data into the DLBA’s data management system.
• Assess structures for the demolition or disposition programs, taking into account property condition information along with a range of other property data, including real estate market condition and any input from residents, in making determinations.
• Track and prepare reports pertaining to property assessments and project statuses.
• Interface with the Inventory Manager and Inventory Program Coordinator to provide information and support for other agency efforts.
• Perform additional related duties as directed.

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Associate degree in pre-law, urban planning, political science, history, or another related major; Bachelor’s degree, preferred
• One year of experience in housing development, real estate, administrative, or related, work, preferred
• Familiarity with home renovation, construction methods, and building codes, preferred
• Detail oriented with excellent organizational and time management skills and the ability to work under tight deadlines
• Strong verbal and written communication and presentation skills
• A self-starter with the ability to handle multiple projects at any given time
• Ability to use auxiliary and peripheral IT equipment
• Ability to communicate effectively verbally and in writing
  • Proficiency in Microsoft Office Suite word processing, spreadsheets, email, and PowerPoint, required.  Experience with Salesforce preferred.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand or sit with occasional lifting of materials up to 25 lbs.  The employee is required to use hands to input, view and retrieve data from computers.  The employee is required to do a great deal of local traveling to properties within the city of Detroit; throughout the year.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.