GENERAL SUMMARY

The Executive Assistant performs administrative duties for the Senior Manager (CFO) and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the specific office.

PRINCIPLE JOB DUTIES

Executive Support

• Manage an extremely active calendar of appointments; completing expense reports and timesheets; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Senior Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provide a bridge for efficient communication between the Senior Manager’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Senior Manager to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Provide leadership to build relationships crucial to the success of the department and organization, and manages a variety of special projects, some of which may have departmental and organizational impact.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Associate’s degree required [with executive assistant certification, preferred] ; Bachelors degree in business administration, preferred
• At least five (5) years of experience supporting senior level management
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point) and Social Media web platforms
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external customers/clients
• Excellent written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand or sit.  The employee is required to use hands to input, view and retrieve data from computers.  The employee is required to move and file paperwork, at times stacks of it.  The employee must occasionally lift and/or move up to 10 pounds. The employee must also be able to occasionally drive and walk to events and appointments throughout Downtown Detroit and the Detroit Metro area.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GENERAL JOB SUMMARY

Employees in this job complete or oversee in a variety of professional assignments involving the design, maintenance, and implementation of accounting systems; the systematic classification and assessment of accounting data; and the preparation of related managerial and financial reports. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee the work of Accountant I and Accounting Assistant staff
• Own the A/R process from Order to Cash
• Own the A/P process from Approved Contract to Pay
• Manage daily billing/invoicing
• Prepare and make deposits at bank
• Record deposits into accounting system
• Complete month-end closing
• Reconcile various general ledger accounts
• Work with auditor compliance for financial reporting requirements.
• Recommend changes in accounting systems and procedures.
• Prepare financial statements
• Assist with training staff
• Assist with preparation for the audit process
• Assist with implementing and maintaining internal financial controls and procedures
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Compile and coordinate compliance records.  Interact with the various program managers to ensure that the files are complete and accurate.
• Maintain accounts payable files.  Ensure all payments are approved and filed properly.
• Maintain journal voucher records.  Ensure that all journal vouchers have supporting documentation.
• Maintain real estate closing records.  Ensure that Accounting receives the proper documentation from the Closing Attorney.
• Update timesheet schedule.  Ensure that timesheets are properly classified.  Submit timesheets to funder as needed.
• Ad-hoc reporting for management.
• Auction Analysis – update costs associated with real estate closing by property address.
• Perform special accounting assignments and other related duties as assigned by Controller or CFO

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Bachelor’s degree in accounting or related field
• 3 to 5 years accounting related experience, including working in a lead and/or trainer capacity
• Thorough understanding of sub-ledger to general ledger relationship
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
• Ability to communicate well with all levels of the organization
• Ability to read, analyze, and interpret governmental regulations.
• Knowledge of HUD federal funding rules and regulations
• Reliable, dependable, courteous
• Must be able to keep all accounting information confidential
• Solid understanding of generally accepted accounting principles (GAAP) particularly in the governmental sector.
• Strong reconciliation and problem-solving skills, research and resolution skills, data analysis and multi-tasking skills; detail-oriented
• Thorough knowledge of applicable accounts payable & receivable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Must be well-organized and a self-starter
• Good understanding of non-profit audit requirements and preparation.
• QuickBooks and Financial Force experience highly desirable
• Proficiency in Microsoft Excel and Word
• Must be a team player, willing to assist and/or train co-workers
• Excellent verbal and written communication skills
• Ability to multi-task and prioritize essential while working as part of the team or independently
• Must have strong work ethic

GENERAL JOB SUMMARY

The Project Liaison will assist the Projects and Community Partner teams to facilitate the disposition of property owned by the Detroit Land Bank Authority (DLBA). In addition, the Project Liaison will perform a variety of administrative support assignments for the programs and/or various departmental projects and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in the review of real estate projects, from application intake, to transaction processing, to compliance monitoring
• Interface with applicants and stakeholders on a consistent basis to advance application processing
• Build and maintain relationships with applicants, Community Partners and other organizations to strengthen community ties with the Detroit Land Bank Authority
• Coordinate and execute closings on Projects and Community Partner real estate transactions
• Enter, track and report all necessary components of process and real estate transactions into Salesforce database
• Generate weekly Salesforce reports
• Learn and ensure compliance with DLBA policies, procedures and guidelines
• Triage eligible and ineligible participants and/or organizations using program guidelines
• Track and monitor compliance of projects
  • Prepare deal sheets and project summaries
  • Prepare closing documents and complete closings as needed
  • Develop strategies to increase the disposition of DLBA owned properties and identify real estate development opportunities
  • Interact with department personnel, managers, directors, neighborhood leaders, and City officials
  • Perform other duties as assigned by Manager
    

QUALIFICATIONS (Knowledge, Skills, Abilities)

• Bachelor’s degree, preferred. An equivalent of work experience may substitute for the degree, at the discretion of the DLBA.
• Knowledge of Detroit communities and respect for diverse cultures/lifestyles
• Ability to work cooperatively and effectively with outside organizations and stakeholders
• Ability to work independently following guidelines, organize time effectively and set work priorities
• Ability to work well in a fast-paced and demanding environment
• Excellent communication, both verbal and written, and grammar skills
• Excellent time management skills, ability to multitask, and attention to detail is required
• High level of customer service orientation
• Ability to read development plans and summarize to DLBA standards
• Highly proficient with the following software: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Salesforce, Conga
• Must currently possess, or have the ability to obtain, a valid Michigan Driver’s License at time of hire

GENERAL JOB SUMMARY

The Property Rehab Compliance Representative is responsible for interfacing with home buyers to provide support during the rehabilitation timeframe for applicable programs.  These programs include but are not limited to homes purchased through the Auction, Direct Sales and Community Partners programs.  Support will include advising and coaching buyers through completion and tracking the progress via the Salesforce database.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Communicate with owners re: agreements signed to renovate, demolish, sell, or maintain properties
• Draft and send introduction letters, timelines, and warning letters to owners
• Address, execute, and input extension requests from owners
• Receive, scan, input, and organize updates (photos, documents, permits, etc.) from owners
• Verify owners’ contact information with District Teams and input into database
• Verify owner updates: order pictures, review recent pictures on web program, drive neighborhoods
• Input information into database (Salesforce)
• Identify and input agreement information into e-property folder
• Collaborate with District Teams, DLBA staff, and external partners regarding various properties
• Attend meetings with compliance team, legal team, and disposition team
• Research and refer owners to resources enabling them to renovate and complete their properties
• Identify owners in need of financial assistance and direct them to home ownership counselors
• Educate owners about the requirements set forth in the City’s Buildings, Safety Engineering and Environmental Department (BSEED) Pre-Sale Inspection Report
• Advise owners on the City of Detroit’s BSEED permit application and approval process
• Assist owners with the development of a scope of work and construction schedule
• If applicable, advise owners of the Detroit’s Historic District Commission’s review process and assist the owner to secure approved scope of work
• Where hazardous materials are present (i.e. lead, asbestos), direct owners to resources that ensure proper remediation
• Help identify and organize speakers for DLBA rehab workshops
• Identify products/materials used by owners and help to identify opportunities to negotiate discounts
• Support the efforts of the DLBA, as needed, related to compliance

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Bachelor’s degree in business administration,
• Familiarity with State and local Residential Building Codes, a plus
• Organizational skills and attention to detail
• Ability to work effectively with diverse populations
• Strong Interpersonal and verbal communication skills
• Ability to work effectively both independently and as part of a team
• Ability to learn databases, reporting features, and other technological tools
• Proficient in use of Microsoft Office Suite (Word, Excel PowerPoint, Outlook)
• Reliable transportation

• At least two (2) years’ experience in residential building inspection, project management, construction, architecture, real estate planning or related field

DESIRED SKILLS

• Ability to speak Spanish and/or Arabic
• Certification as a State of Michigan Lead Abatement Supervisor, Lead Inspector and/or Lead Risk Assessor
• Accreditation as a State of Michigan Asbestos Inspector and/or Supervisor
• LEED certification and/or familiarity with Green-Star, Home Performance with Energy-Star and/or other similar residential green building standards a plus

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand or sit.  The employee is required to use hands to input, view and retrieve data from computers.  The employee is required to move and file paperwork, at times stacks of it. Must have ability to travel to and from various locations throughout the City of Detroit utilizing personal vehicle. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GENERAL JOB SUMMARY

The Acquisition Analyst is responsible for the review, analysis and collection of data about the title of properties acquired by the Detroit Land Bank Authority.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Compile and conduct detailed analyses of Register of Deeds information
• Assess and reconcile ownership changes over time from sources including the Register of Deeds, Assessment Division records, physical files or proprietary data sources, among others
• Track and evaluate collected data logically.  Maintain and catalog findings in a database 
• Evaluate parcel and tract maps
• Gather information from various sources to prepare reports on the status of historical applications, purchase agreements, and projects, as applicable
• Interface with the Acquisition Program Coordinator and Assistant Director to provide information and support for other agency efforts
• Perform additional related duties as directed

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Associate’s degree in pre-law, urban planning, political science, history, or other related major; Bachelor’s degree, preferred
• One year of experience in housing development, real estate, title work, law, land acquisition or related work, preferred
• Strong understanding of real estate transactions, liens, contracts, purchase and sales agreements, development agreements, and other relevant land related topics
• Familiarity with parcel data, including a knowledge of legal descriptions, parcel identification numbers, and an understanding of parcel geometry changes
• Ability to read maps, strongly preferred.
• Ability to use auxiliary and peripheral IT equipment
• Ability to communicate effectively verbally and in writing
• Detail oriented with excellent organizational and time management skills
  • Proficiency in Microsoft Office Suite word processing, spreadsheets, email, and PowerPoint, required.  Experience with Salesforce preferred.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand or sit with occasional lifting of materials up to 25 lbs.  The employee is required to use hands to input, view and retrieve data from computers.  The employee is required to do a great deal of local traveling to properties within the city of Detroit; throughout the year.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GENERAL JOB SUMMARY

The Property Assessment Specialist is responsible for the reviewing and analyzing property condition data for structures owned by the Detroit Land Bank Authority (DLBA), triaging inspection results received from the DLBA’s vendors and assessing properties for DLBA sale or demolition programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review high volumes of property inspection data received on an ongoing basis from the DLBA’s property management vendors.
• Triage inspection results and identify issues in need of immediate attention, working closely with the Inventory Manager and Inventory Program Coordinator for their resolution.
• Monitor inspection results to ensure services are performed by the DLBA’s vendors as requested.
• Coordinate the input of large quantities of property inspection data into the DLBA’s data management system.
• Assess structures for the demolition or disposition programs, taking into account property condition information along with a range of other property data, including real estate market condition and any input from residents, in making determinations.
• Track and prepare reports pertaining to property assessments and project statuses.
• Interface with the Inventory Manager and Inventory Program Coordinator to provide information and support for other agency efforts.
• Perform additional related duties as directed.

QUALIFICATIONS (Knowledge, Experience, Skills and Abilities)

• Associate’s degree in pre-law, urban planning, political science, history, or other related major; Bachelor’s degree, preferred
• One year of experience in housing development, real estate, administrative, or related, work, preferred
• Familiarity with home renovation, construction methods, and building codes, preferred
• Detail oriented with excellent organizational and time management skills and the ability to work under tight deadlines
• Strong verbal and written communication and presentation skills
• A self-starter with the ability to handle multiple projects at any given time
• Ability to use auxiliary and peripheral IT equipment
• Ability to communicate effectively verbally and in writing
  • Proficiency in Microsoft Office Suite word processing, spreadsheets, email, and PowerPoint, required.  Experience with Salesforce preferred.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand or sit with occasional lifting of materials up to 25 lbs.  The employee is required to use hands to input, view and retrieve data from computers.  The employee is required to do a great deal of local traveling to properties within the city of Detroit; throughout the year.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GENERAL JOB SUMMARY

Employees in this job perform a variety of administrative support assignments for departmental programs where the processing of documents and recording, retrieving, and distribution of data or information is an essential and/or substantial part of the work

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Investigate client inquires related to occupied and sales program properties and escalate to Program Manager, if necessary
  • Contact customers and organizations for documents needed for processing sales program eligibility and verification
  • Analyze all documents (purchaser documents, database entries, etc.) to ensure completion, accuracy and compliance with program rules and company policies
  • Work closely with Client Intake Specialists for sales program inquiries including: face-to-face, phone, & DLBA interface
  • Organize and upload documents to DLBA interface
  • Complete data entry for purchase documents
  • Miscellaneous reporting as needed related to sales programs
  • Provide support to occupied and sales teams as necessary
  • Provide support for planning and facilitating occupied and sales events
  • Provide support to and perform additional duties as directed by the Sales & Program Manager

QUALIFICATIONS (Knowledge, Skills, Abilities)

• High School Diploma or GED required
  • 1-2 years of customer service, case management experience
  • Strong sense of public service to residents of Detroit
  • Strong sense of urgency and problem solving skills
  • Attention to detail
  • Excellent communication, both verbal and written, and grammar skills
  • Excellent time management skills and ability to multi-task
  • Ability to work well with computers and multiple software interfaces
  • Ability to work well in a fast paced and demanding environment
  • Proficiency in Microsoft Office Suite
  • Detroit resident, preferred